Job Description
Description Executive Assistant for Top Performing Real Estate Team Are you an organized and detail-oriented professional looking to join a high-performing real estate team? We are seeking a top-notch Executive Assistant to support our team in various administrative tasks. As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of our team and providing exceptional support to our senior staff.
Responsibilities •Weekly Landlord Report with Comparable Apartments: Prepare and distribute a comprehensive report on a weekly basis, providing valuable insights and market information to our team and landlords.
•Weekly Real Estate Hotsheet Management: Keep our hotsheet active and up-to-date, ensuring that all junior agents are accountable for previewing it regularly.
•Hosting Team Meetings: Coordinate and organize team meetings, ensuring that all team members are present and actively engaged.
•Schedule Management: Keep track of everyone's schedules and ensure that we are fully covered at all times, making necessary arrangements and adjustments.
•Agent Reports & VA Reports: Assist in preparing reports for agents and virtual assistants, providing them with valuable data and analysis.
•P&L Report / Quickbooks: Assist in managing financial records, including generating P&L reports and using Quickbooks for accurate bookkeeping.
•VA Management: Manage the hours and payments of virtual assistants, ensuring smooth operations and timely compensation.
•Office Management: Take complete ownership of managing our 21st Street office, ensuring it is well-organized and running efficiently.
•Pre-Hiring Interviews: Conduct interviews and assist in shortlisting candidates for various positions within the team.
•Full & Complete Airbnb Management: Oversee the management of our Airbnb listings, ensuring that our rooms are always filled and guests have a positive experience.
•Airbnb Check-ins: Be available to assist with Airbnb check-ins as needed, ensuring a seamless and welcoming experience for our guests.
•Email & Calendar Management: Handle email correspondence, filter spam, and bring attention to important emails. Manage calendars, schedule appointments, and coordinate meetings.
•Departmental Support: Serve as a resource for team members, answering daily questions and providing assistance as needed.
•Monthly Newsletters: Create and distribute newsletters to clients and agents, keeping them informed about team updates and market trends.
•Monthly Real Estate Newsletter: Assist in the creation and distribution of newsletters specifically targeted towards clients and agents associated with Desmond.
•Social Media Management: Manage social media accounts and serve as the voice of our brand, ensuring consistent and engaging content.
Qualifications •Proven experience as an Executive Assistant or in a similar role, preferably within the real estate industry.
•Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
•Strong communication skills, both written and verbal.
•Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
•Familiarity with Quickbooks or other accounting software is a plus.
•Ability to maintain confidentiality and exercise discretion when handling sensitive information.
•Strong problem-solving skills and the ability to work independently with minimal supervision.
•A team player with a positive attitude and a commitment to providing exceptional support.
Job Tags
Remote job,