Job Description

Job Description

Job Description

The Human Resources intern will support the Volunteer and Intern Program Manager, while learning various aspects of HR coordination, including internship and volunteer program management, recruitment, hiring and onboarding, offboarding, special events planning and database management. The intern will communicate regularly with staff, interns, and volunteers from across the Museum, in addition to applicants and vendors.

Intern responsibilities include:

• Assisting the HR Volunteer and Intern Program Manager with coordination of the Field Museum’s Spring/Summer 2025 Internship program.

  • Serve as a point of contact for summer interns, i.e. create and send out weekly email updates; answer intern questions; create and maintain intern website and/or Facebook page.

  • Assist with recruitment-related activities including posting of open positions through online application system and scheduling interviews.

  • Assist with hiring and onboarding of new interns, including use of Clear Company recruiting software.

  • Assist with offboarding of interns.

  • Process required paperwork and maintain database for intern and volunteer program, as needed.

  • Plan summer internship events and activities, including behind the scenes tours, lunches, seminars, and the annual internship breakfast.

  • Create documents (flyers, newsletter, cards, etc.) using Canva.

  • Create end-of-the-season Intern Summary Report for the Museum’s executive staff.

• Participate in weekly HR staff meetings, giving updates on projects and events.

• Occasional front desk coverage for HR Department, as needed.

Qualifications:

• Must be proficient with Microsoft Word, Excel, and PowerPoint and Canva.

• Must have strong communication skills (verbal and written).

• Detail-oriented organizational skills.

• Previous administrative/office experience is preferred.

• A friendly demeanor and enthusiastic attitude; an adaptable and flexible personality.

Requirements:

• Undergraduate student or recent graduate (6 months maximum).

• Monday thru Friday from 1-5pm, for a total of 20 hours per week. Some flexibility with scheduling depending on intern and program manager’s availability.

• Desired Internship Dates: March 31st-June 30th with possibility of extension through September 30th, 2025.

• Hourly Rate: $17.50 per hour.

Applications must be received by February 28th, 2025. Applicants selected for interviews will be contacted by March 7th, 2025. No phone calls please.

Applicants must apply through the Field Museum website at Applications through other websites will not be considered.

PLEASE READ: If you apply for multiple positions on our career website, please make sure to delete your previous resume and cover letter and upload the latest version of your resume and cover letter that is relevant to the job you are applying for, every time you apply. This will help our hiring managers access the correct documents. Please note that removing the resume and cover letter will not delete any previously submitted resumes and cover letters.

The Field Museum is an equal-opportunity employer. We are committed to providing a workplace free from discrimination, embracing diversity, and fostering mutual respect. We value the unique perspectives each team member brings, which empowers our ability to innovate and overcome challenges.

At the Field Museum, we are dedicated to making our career website and recruitment process accessible to everyone. If you encounter any difficulty when using or accessing our online application, or if you need a reasonable accommodation for completing your application, participating in interviews, or any other part of the selection process, please reach out to us at recruitment@fieldmuseum.org.

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