Job Description

​Agency:  Department of Veterans' Affairs
Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692 
Skill Option:  None 
Bilingual Option:  None 

Posting Date: 02/19/2025
Closing Date/Time: 03/04/2025
Salary: $5,423 - $7,721/Monthly; CBA language applies; Anticipated starting salary $5,423/Monthly
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44813  

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Veterans Affairs is looking to hire a detailed-orientated Human Resources Representative. This Human Resources Representative position is in the Human Resources Office at our Chicago Veterans’ Home and serve as a journey level professional performing all complex and specialized Human Resources duties regarding Benefits, Payroll, Timekeeping, FMLA/LOA/Workers Compensation, Classifications and Hiring processes. 

Essential Functions

• Under direction, provides technical services for assigned division of the Agency.
• Serves as the Agency’s Payroll Representative performing complex and specialized duties related to payroll and provides technical support regarding state-wide policies and procedures.
• Serves as the Agency’s Benefits Representative with CMS Group Insurance, State Employee’s Retirement System, CMS Deferred Compensation and Employment Security.
• Assists the Central Human Resources Hiring Unit in conducting structured interviews, with a panel consisting of a combination of managers and /or technical experts, or functions as interviewer facilitator.
• Prepares and explains new employee documents.
• Performs professional duties for the effective implementation of personnel operation in the areas of timekeeping.
• Assists the Central Human Resources Classification Unit in the areas of position classifications.
• Serves as FMLA/LOA/Workers Comp liaison between Central Office FMLA/LOA/Workers Comp Coordinator and agency employees, HR Staff and others regarding HR related inquiries.
• Performs other duties as required and assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college and one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications

• Working knowledge and understanding of the Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, Collective Bargaining Contracts, the Comprehensive Employment Plan (CEP), and/or other similar departmental policies, processes, and procedures.
• One (1) year of professional experience framing correspondence and reports with grammatical correctness.
• One (1) year of professional experience gaining knowledge of Illinois state government and its purposes.
• One (1) year of professional experience soliciting and obtaining information/data from people.
• One (1) year of professional experience working with personnel-related computer systems, such as the Personnel Examination and Eligibility Records Systems (PEERS), SAP Human Capital Management Systems or similar, DocuWare, Mobius Printing, Microsoft Teams, Excel and/or Word.

Conditions of Employment

• Requires the ability to pass a background check.
• Requires the ability to pass a pre-employment physical.
• Requires the ability to meet all agency vaccine/health-related policies and guidance.
• Requires the ability to pass a drug screen.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.

Work Location: 4250 N Oak Park Ave, Chicago, Illinois, 60634

Agency Contact: IDVA.HR.Applicants@Illinios.gov

Posting Group: Leadership & Management; Employee Services; Office & Administrative Support

This position does not contain “Specialized Skills” (as that term is used in CBAs).

About the Agency:

The Illinois Department of Veterans’ Affair is a state agency designed to empower veterans and their families to thrive. We do this by assisting them in navigating the system of federal, state, and local resources and benefits; providing long term health care for eligible veterans in our Veteran’s Homes and partnering with other agencies and non-profits to help veterans address education, mental health, housing, employment, and other challenges. A career with the Illinois Department of Veterans’ Affairs provides a rewarding and challenging opportunity for individuals. Working together, we create partnerships and experiences that engage and inspire our fellow co-workers and the veterans and their family members that we serve every day.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com
• IDVA.HR.Applicants@Illinois.gov

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