Job Description

Talent Acquisition Coordinator

W2 Contract

Salary Range: $52,000 - $62,400 per year

Location: San Rafael, CA - Hybrid Role

Job Summary:

As a Talent Acquisition Coordinator, you will be responsible for high-volume interview scheduling, ensuring exceptional candidate care before and during the interview process. You will work closely with candidates, hiring managers, interview team members, vendors, and others on the Talent Acquisition team while always maintaining confidentiality. You will identify opportunities for efficiency and ways to enhance our employer brand and candidate experience.

Duties and Responsibilities:

• Manage candidate interviews, including creating schedules and confirming logistics with candidates and interview teams.
• Coordinate onsite visits and interviews, including creating interview schedules, securing conference rooms, and making detailed travel arrangements.
• Provide a stellar candidate experience through exceptional follow-up and communication on all interview coordination.
• Work with recruiters and hiring managers to ensure a seamless interview experience for all candidates.
• Follow up with candidates, Talent Advisors, and other internal stakeholders as necessary to ensure progress and problem resolution.
• Post open positions to appropriate internal and external websites.
• Assist with Talent Acquisition Team projects as needed.

Requirements and Qualifications:

• Bachelor's degree
• 3-5 years of high-volume administrative experience, preferably within a recruiting or HR function
• Highly proficient in the use of Microsoft Office 365, Teams, and Outlook, particularly calendaring and spreadsheets
• Expert at managing multiple calendars to organize complicated schedules
• Able to understand and adapt to rapidly changing priorities and environments and must demonstrate maturity, flexibility, and patience in all circumstances.
• Must be incredibly detail-oriented with effective time management, organizational, and problem-solving skills
• Able to compose and deliver succinct and effective written and oral communications.
• Able to interact effectively with HR team members, internal staff, candidates, and vendors with professionalism, tact, and diplomacy.
• Strong interpersonal and relationship-building skills, with a customer-service orientation in all dealings
• Must demonstrate integrity in handling confidential and sensitive information
• Proficient at handling high volumes of work and multi-tasking
• Experience in troubleshooting, optimizing processes, and increasing efficiency
• Prior experience with Applicant Tracking Systems is preferred.

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at

Desired Skills and Experience

Talent acquisition, administrative, HR, Microsoft Office, Teams, Outlook, calendaring, scheduling, spreadsheets, Applicant Tracking System

Job Tags

Contract work,

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